Electronic Assignment Submission
Faculty of Engineering and Computer Science
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General EAS(Electronic Assignment Submission) Functionality
Maximum Upload File Size
EAS Maintenance/Down times/Terms of Use
EAS URL
EAS Registration Requirements
EAS Student functionality
Safe Keeping Student Submissions on our Systems
Student Submissions Deadlines
EAS Marker functionality
Previous term EAS functionality
Course Instructor Information
Using EAS for Lab Quizzes

General EAS(Electronic Assignment Submission) Functionality

In the EAS system students can submit their assignments online any time from anywhere using any Web browser.
The online student submission is permitted only for courses registered for EAS.
Markers and course instructors of a course section registered for EAS can download student submissions, mark them and optionally upload back in the EAS system files containing student submissions corrections, notes and marks. Students can then download marked submissions.
Authentication to the EAS system is controlled using the ENCS account username/password pair. Access to the EAS facilities is based on user records in the Faculty Information System database, updated by the department staff of each department in the faculty.
The EAS Web server is a secure Web server. All uploads and downloads are done on secure encrypted channels using the HTTPS protocol. All submissions are stored on a backed-up file server and are archived at the end of each term.

Maximum Upload File Size

The maximum upload file size in EAS is 1GB. The zip archive of projects larger than 1GB can be split in chunks smaller than 1GB and uploaded separately. However under special circumstances the maximum upload size can be temprarily increased upon request.

EAS Maintenance/Down times/Terms of Use

There are scheduled monthly maintenance down times of about 2 hours per month of our systems and the EAS is not going to be available for that time interval. Potential unexpected issues may also come up and in order to be solved EAS will be on maintenance untill the issues are resolved. As a result the EAS system may not be available 365x24x7. Please note that the technical staff that supports the system works between 9am-5pm week-days and may not be able to intervene immediately if there is an issue with the system beyond that time interval and/or on the week-ends. Please consider these issues if you decide to use the system.

EAS URL

All EAS functionalities(course section registration for EAS, student interface, marker interface, course instructor interface) are accessed through a single URL at:

https://fis.encs.concordia.ca/eas

EAS Registration Requirements

Students can not submit their assignments for a course section using the EAS system if that course section is not registered for EAS. Only the course instructor of a course section can register his/her course section for EAS. If the course instructor of a course section wants to use the EAS system for his/her course section, the course instructor of that course section must register his/her course section for EAS first. As a student, if you are asked in class to submit your assignments using the EAS system for a course section and upon logging in EAS you see that that course section is not registered for EAS it means your course instructor for that course section has not registered it for EAS yet. In this situation you should contact your course instructor.

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EAS Student functionality

Student Submissions Upload:
After authenticating to the EAS system and selecting the Student tab, the students are presented with three tabbed menu choices. In the Upload submissions tab the students have first to agree on the terms of Expectations of originality. Then they have to select:

  • the course section they want to submit to
  • the submission type and number (eg. theory assignment 1)
  • the file they want to submit as assignment
Optional student comments for their marker can be entered in a text box. After the submission file is uploaded, a result page will display the following details: student name, student ID, ENCS account name, course section, submission type and number, file name, file size and the time stamp of the submission. In the same time, this information is emailed to the student as well.

You can submit other versions of the same assignment. They will be stored in the system as the same submission type/submission number with their corresponding submission time stamps.

Student Submissions Download:
Selecting Download/verify uploaded submissions tab (in the Student main menu tab) lists all submissions the student uploaded so far in both the current and previous terms and offer the option of downloading any subset of them.

Student Marked Submissions Download:
Selecting Download marked submissions tab (in the Student main menu tab) lists all marked submissions that were uploaded in the EAS system by your marker(s) in both the current and previous terms and allows the download of (any subset of) all of them.

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Safe Keeping Student Submissions on our Systems

The EAS system provides uploaded student submissions download and marked submissions download for the current term and the previous term only. Students are encouraged to store all their course work/submissions/projects that want to safe keep of any personal computer failure issues in their ENCS accounts. Our filers that store the file system where user home directories reside are complex/expensive computers that have a back up system that guarantees practically a no failure in storing/retrieving data.

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Student Submissions Deadlines

Each student submission is labeled with the time stamp of the date/time of the submission to allow markers to comply with the submission deadline policy. Optionally course instructors may enforce a submission deadline in the system for a given assingment type and number. If as a student you could not submit your assignment before the deadline and the system prevents you to submit it afterward as the course instructor enforced a submission deadline in the system, you could submit it to a different assignment type/assignment number/ that does not have an enforced submission deadline and then you can contact your marker to inform him/her about the assignment type/number of your late submission and provide him/her with the reasons of your late submission.

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EAS Marker functionality

  • Please note that only TAs(teaching assistants) hired as Markers have access to the e-submissions of a course section. TAs hired as Tutors,PODs or Lab demonstrators do NOT have access to the e-submissions: if you were hired on such a position and asked to mark its e-submissions please talk to the course instructor and your department in order to have your TA status changed to Marker.
  • Markers of a course section automatically have access to their course section's EAS submissions, based on their record in the Faculty Information System database.
  • Course sections of a course are independent of each other in the EAS functionality. As a Marker you only have access to the e-submissions of the course section(s) you have a marker contract(s) for.
  • Course instructors of a course section have full access capabilities for their course section(s) e-submissions.
  • The markers are the only users who have access to their student e-submissions, in read only mode.
After authenticating to the EAS system and selecting the Teaching Assignment tab, the markers are presented with three tabbed menu choices:
  • The Download submissions tab allows the marker to select the course section to download the submissions for and the download option. The markers have the option to:
    • Download all submissions of a course section.
    • Download all submissions of a course section in a date range. This option allows you do include in your download all student submissions in the specified data range thus including submissions that may have been uploaded by mistake as different submission type/submission numbers than the one they were supposed to. It also allows you to divide your full marking term in a number of submission downloads at desired dates thus covering marking of all submissions since the beginning of the term up to the specified date.
    • Download a set of submission types and numbers of all students in a course section, eg. all programming_assignment-2 and all theory_assignment-1 of all students in the selected course section.
    • Display a page with all student submissions with the option to download any subset of them.
    • Display a subset or all students and all their submissions in order to select any subset of them.
    Note that the students can submit different versions of the same assignment type/assignment number. They are stored in the system having their corresponding submission time stamps.
  • The Upload marked submissions tab(in the Teaching Assignment main menu tab) allows markers to upload back in the EAS system marked student submissions containing notes, comments and marks. As soon as the marked submissions are uploaded, the students are sent email messages informing them that the marked submissions are available for download. The list of uploaded marked submissions is also e-mailed to the marker as upload confirmation.
  • The Download/Verify Uploaded marked submissions tab(in the Teaching Assignment main menu tab) allows markers to list and download any subset of all uploaded marked submissions for all course sections that the marker marks. This functionality allows the marker to check the uploaded marked submissions from anywhere, using a Web browser, in case the marker does not have access to the computer(s) where he/she stored the marked submissions.
  • The E-notification tab(in the Teaching Assignment main menu tab) allows markers to set up e-mail notification of new student submissions in three time intervals: daily, three days and weekly for each course section they mark.

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Previous term EAS functionality

In any current term, EAS allows students to submit their assignments for the previous term and markers and course instructors to download student submissions from the previous term. Markers and course instructors can also upload marked submissions for the previous term and students are able to download their marked submissions from the previous term as well.

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Course Instructor Information

  • Course sections of a course are independent of each other in the EAS functionality.
  • If a course section instructor wants to use the EAS system for his/her course section, the course section instructor must register his/her course section for EAS first. This functionality is available in the Course Instructor tab. The course coordinator of a course can not register a course section for EAS if he/she does not teach it.
  • EAS course registration is allowed only for the current term. At the beginning of a new term, all course instructors (and their TAs) receive an automatically generated email message with a few details about EAS and the EAS page URL. The EAS registration is allowed only after a course instructor receives the automatically generated email message since the EAS database update with the new term data(student registration and course instructor/TA data) triggers that generated email message. Course instructors may expect that email message around the first day of a new term. After that day, EAS course registration is allowed any time during the term.

    Currently, EAS registration is allowed for the Fall 2017 term.

  • Please note that only TAs(teaching assistants) hired as Markers have access to the e-submissions of a course section. TAs hired as Tutors, PODs or Lab demonstrators do NOT have access to the e-submissions. As a result, please make sure to have hired at least one TA position as Marker if you use the EAS system, unless you mark your course section e-submissions yourself.
  • Your assigned Markers of a course section automatically have access to their course section's EAS submissions, based on their record in the Faculty Information System database.
  • As course instructor you have full marker capabilities(described in the EAS Marker functionality paragraph above) over the e-submissions of your course section(s). You can access them in the Teaching Assignment tab.
  • The EAS system supports the following assignment type choices that the students can select on the student upload page when they upload a submission:
    • theory_assignment
    • programming_assignment
    • lab
    • quiz
    • project
    • proposal
    • thesis
    The submission number the students can choose for a selected submission type above is in the range of 1 to 12(If you have more than 12 submissions for your course section we can extend that range to accommodate it). As a result, for every assignment to be submitted electronically using the EAS system you should specify to students in class, tutorial or on the assignment hand-out, the type and number of the e-assignment the students should select on the student upload page when they upload their submission. For example, you hand in (or make available online on the course Web page) to students the contents of the assignment 1. Since the EAS system supports only the submission types mentioned above, you need specify to students the type and number of the assignment they should select on the student upload page for your handed in assignment 1: theory_assignment or programming_assignment, and the number(1 for ex.). If you do not specify that, some students may submit their file for your assignment 1 as theory_assignment 1, some may submit as programming_assignment 1 or even project 1 and then the markers need to look through all assignment types to find the submissions corresponding to your assignment 1. At this point the EAS does not support a procedure for you to specify on line in the system what assignment type and number the students should select for each of your named and numbered assignment. You need to specify that in class, tutorial or on the assignment.
  • Each student submission is labeled with the time stamp of the date/time of the submission. Markers can see the date/time of the submission and according to the submission deadline policy they can take the appropriate action. If you want to specifically enforce a submission deadline for any of the submission type/ submission number/ of your choice (corresponding to an assignment hand-out), you can use the View/Set Submission Deadlines sub-tab of the Course Instructor tab to:
    • View the list of all your current submission deadlines for all your course sections registered for EAS.
    • Delete any existing submission deadlines set up in the future
    • You can not delete a past submission deadline, but you can edit it and extend it in the future allowing this way more time for your students to submit.
    • Create a new submission deadline for a course section/submission type/ submission number/
    • Edit any submission deadline to another date in the future.
    Please note that in order to allow students to late submit their assignments, the EAS system does not prevent the students to submit their assignments to a submission type/ submission number/ that does not have an enforced deadline . This allows the students that have objective reasons to late submit(as medical certificates, family issues, etc).
  • As course instructor, you should archive any student submissions you may need in the future. However, if you lost student submissions from the past, we can retrieve them and make them available for your download for up to eight previous terms.

As course instructor, you may use the EAS system for all or part of your student submissions (you may ask some assignments/projects to be submitted electronically and the rest in the paper form if so desired).

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Using EAS for Lab Quizzes

EAS can be used to submit lab tests and quizzes. For this purpose students can select the submission type quiz and a corresponding submission number as decided by the makers, lab demonstrators or course instructor that mark that quiz. Course instructors can set up a quiz deadline as date and time(hour:minute) if they want to prevent quiz submissions after the deadline.

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Mon Sep 25 19:57:57 EDT 2017