In the EAS system students can submit their assignments online any time from anywhere using
any Web browser.
The online student submission is permitted only for courses registered for EAS.
Markers and course instructors of a course section registered for EAS can download student submissions,
mark them and optionally upload back in the EAS system files containing student submissions corrections,
notes and marks. Students can then download marked submissions.
Authentication to the EAS system is controlled
using the ENCS account username/password pair. Access to the EAS facilities is based on user records in the
Faculty Information System database, updated by the department staff of each department in the faculty.
The EAS Web server is a secure Web server. All uploads and downloads are done on secure encrypted channels
using the HTTPS protocol. All submissions are stored on a backed-up file server and are archived at
the end of each term.
Maximum Upload File Size
The maximum upload file size in EAS is 1GB. The zip archive of projects larger than 1GB can be split in chunks
smaller than 1GB and uploaded separately. However under special circumstances the maximum upload size can
be temprarily increased upon request.
There are scheduled monthly maintenance down times of about 2 hours
per month of our systems and the EAS is not going to be available
for that time interval. Potential unexpected issues may also come up
and in order to be solved EAS will be on maintenance untill the issues
are resolved. As a result the EAS system may not be available 365x24x7.
Please note that the technical staff that supports the system works
between 9am-5pm week-days and may not be able to intervene immediately if there
is an issue with the system beyond that time interval and/or on the week-ends.
Please consider these issues if you decide to use the system.
All EAS functionalities(course section registration for EAS, student interface, marker interface,
course instructor interface) are accessed through a single URL at:
https://fis.encs.concordia.ca/eas EAS Registration Requirements
Students can not submit their assignments for a course section using the EAS system if that
course section is not registered for EAS.
Only the course instructor of a course section can register his/her course section for EAS.
If the course instructor of a course section wants to use the EAS system for his/her course
section, the course instructor of that course section must register his/her course section
for EAS first.
As a student, if you are asked in class to submit your assignments using the EAS system for a course
section and upon logging in EAS you see that that course section is not registered for
EAS it means your course instructor for that course section has not registered
it for EAS yet. In this situation you should contact your course instructor.
TopEAS Student functionalityStudent Submissions Upload:
After authenticating to the EAS system and selecting the Student tab,
the students are presented with three tabbed menu choices. In the Upload
submissions tab the students have first to agree on the terms of
Expectations of originality. Then they have to select:
the course section they want to submit to
the submission type and number (eg. theory assignment 1)
the file they want to submit as assignment
Optional student comments for their marker can be entered in a text box.
After the submission file is uploaded, a result page will display the
following details: student name, student ID, ENCS account name,
course section, submission type and number, file name, file size
and the time stamp of the submission. In the same time, this information
is emailed to the student as well.
You can submit other versions of the same assignment. They will be stored
in the system as the same submission type/submission number with their
corresponding submission time stamps.
Student Submissions Download:
Selecting Download/verify uploaded submissions tab (in the Student
main menu tab) lists all submissions the student uploaded so far in both
the current and previous terms and offer
the option of downloading any subset of them.
Student Marked Submissions Download:
Selecting Download marked submissions tab (in the Student
main menu tab) lists all marked submissions that were uploaded in the
EAS system by your marker(s) in both the current and previous terms
and allows the download of (any subset of) all of them.
TopUpload Submissions File Failure
An EAS login session timesout after 40
min inactive interval. If your upload time exceedes this time interval your
session times out and you will not be able to upload your submissions file. This
normally happens when you upload a file of large size and your upload speed is low.
Ex. if your upload speed (limited by your ISP) is 1.5 Mb/s(Megabits/sec) and
you need to upload a 700MB(MegaBytes) file, your upload should last:
700MB = 700 * 8 Mb(Megabits) / 1.5 Mb/s = 3733.34 sec = 62 min. If this upload
time exceeds the session timeout your upload fails.
We measured extremely large user upload speeds: from 0.09 Mb/s to 148 Mb/s.
For large file uploads(> 100 MB) we recommend uploading from campus(lab hosts
or Concordia wireless). These provide an upload speed > 10 Mb/s.
If you upload from outside campus you can test your upload speed by uploading
a test file using secure copy program scp. After the upload, scp
displays the uploaded file size, the average upload speed and the total uplod
Safe Keeping Student Submissions on our Systems
The EAS system provides uploaded student submissions download and marked submissions download
for the current term and the previous term only. Students are encouraged to store all their course
work/submissions/projects that want to safe keep of any personal computer failure issues
in their ENCS accounts. Our filers that store the file system where user home directories reside
are complex/expensive computers that have a back up system that guarantees practically a
no failure in storing/retrieving data.
TopStudent Submissions Deadlines
Each student submission is labeled with the time stamp of the date/time of the submission to
allow markers to comply with the submission deadline policy. Optionally course instructors
may enforce a submission deadline in the system for a given assingment type and number.
If as a student you could not submit your assignment before the deadline and the system prevents
you to submit it afterward as the course instructor enforced a submission deadline in the system,
you could submit it to a different assignment type/assignment number/ that does not have an
enforced submission deadline and then you can contact your marker to inform him/her about the
assignment type/number of your late submission and provide him/her with the reasons of your
TopEAS Marker functionality
Please note that only TAs(teaching assistants) hired as
Markers have access to the e-submissions of a course section.
TAs hired as Tutors,PODs or Lab demonstrators
do NOT have access to the e-submissions: if you were
hired on such a position and asked to mark its e-submissions please
talk to the course instructor and your department in order to have
your TA status changed to Marker.
Markers of a course section automatically have
access to their course section's EAS submissions, based on their record
in the Faculty Information System database.
Course sections of a course are independent of each other in
the EAS functionality. As a Marker you only have access to the e-submissions
of the course section(s) you have a marker contract(s) for.
Course instructors of a course section have full access capabilities
for their course section(s) e-submissions.
The markers are the only users who have access to their student e-submissions,
in read only mode.
After authenticating to the EAS system and selecting the Teaching
Assignment tab, the markers are presented with three tabbed menu
The Download submissions tab allows the marker to select
the course section to download the submissions for and the download
option. The markers have the option to:
Download all submissions of a course section.
Download all submissions of a course section in a date range.
This option allows you do include in your download all student submissions
in the specified data range thus including submissions that may have been
uploaded by mistake as different submission type/submission numbers than
the one they were supposed to. It also allows you to divide your full
marking term in a number of submission downloads at desired dates thus
covering marking of all submissions since the beginning of the term up to
the specified date.
Download a set of submission types and numbers of all students in a course
section, eg. all programming_assignment-2 and all theory_assignment-1
of all students in the selected course section.
Display a page with all student submissions with the option to download
any subset of them.
Display a subset or all students and all their submissions in order
to select any subset of them.
Note that the students can submit different versions of the same assignment
type/assignment number. They are stored in the system having their
corresponding submission time stamps.
The Upload marked submissions tab(in the Teaching
Assignment main menu tab) allows markers to upload back in the
EAS system marked student submissions containing notes, comments and marks.
As soon as the marked submissions are uploaded, the students are sent
email messages informing them that the marked submissions are available
for download. The list of uploaded marked submissions is also e-mailed
to the marker as upload confirmation.
The Download/Verify Uploaded marked submissions tab(in the Teaching
Assignment main menu tab) allows markers to list and download
any subset of all uploaded marked submissions for all course sections
that the marker marks. This functionality allows the marker to check the
uploaded marked submissions from anywhere, using a Web browser, in case
the marker does not have access to the
computer(s) where he/she stored the marked submissions.
The E-notification tab(in the Teaching Assignment main
menu tab) allows markers to set up e-mail notification of new student
submissions in three time intervals: daily, three days and weekly for
each course section they mark.
TopPrevious term EAS functionality
In any current term, EAS allows students to submit their assignments
for the previous term and markers and course instructors to download
student submissions from the previous term. Markers and course
instructors can also upload marked submissions for the previous term
and students are able to download their marked submissions from the
previous term as well.
TopCourse Instructor Information
Course sections of a course are independent of each other in the EAS
If a course section instructor wants to use the EAS system for his/her course section,
the course section instructor must register his/her course section for EAS first.
This functionality is available in the Course Instructor tab.
The course coordinator of a course can not register a course section
for EAS if he/she does not teach it.
EAS course registration is allowed only for the current term. At the beginning of a new term, all course
instructors (and their TAs) receive an automatically generated email message with a few details about EAS
and the EAS page URL. The EAS registration is allowed only after a course instructor receives the
automatically generated email message since the EAS database update with the new term data(student
registration and course instructor/TA data) triggers that generated email message. Course instructors
may expect that email message around the first day of a new term. After that day, EAS course registration
is allowed any time during the term.
Currently, EAS registration is allowed for the Winter 2017 term.
Please note that only TAs(teaching assistants) hired as Markers have
access to the e-submissions of a course section. TAs hired as Tutors,
PODs or Lab demonstrators do NOT have access to the e-submissions.
As a result, please make sure to have hired at least one TA position as Marker if you
use the EAS system, unless you mark your course section e-submissions yourself.
Your assigned Markers of a course section automatically have access to their
course section's EAS submissions, based on their record in the Faculty Information
As course instructor you have full marker capabilities(described in the
EAS Marker functionality paragraph above) over the e-submissions of your
course section(s). You can access them in the Teaching Assignment tab.
The EAS system supports the following assignment type choices that the
students can select on the student upload page when they upload a submission:
The submission number the students can choose for a selected submission
type above is in the range of 1 to 12(If you have more than 12 submissions for
your course section we can extend that range to accommodate it).
As a result, for every assignment to be submitted electronically using
the EAS system you should specify to students in class, tutorial or on
the assignment hand-out, the type and number of the e-assignment the students
should select on the student upload page when they upload their submission.
For example, you hand in (or make available online on the course Web page)
to students the contents of the assignment 1. Since the EAS system supports
only the submission types mentioned above, you need specify to students the
type and number of the assignment they should select on the student upload
page for your handed in assignment 1: theory_assignment or programming_assignment,
and the number(1 for ex.). If you do not specify that, some students may
submit their file for your assignment 1 as theory_assignment 1, some may
submit as programming_assignment 1 or even project 1 and then the markers
need to look through all assignment types to find the submissions corresponding
to your assignment 1.
At this point the EAS does not support a procedure for you to specify on line
in the system what assignment type and number the students should select
for each of your named and numbered assignment. You need to specify
that in class, tutorial or on the assignment.
Each student submission is labeled with the time stamp of the date/time of
the submission. Markers can see the date/time of the submission and according to
the submission deadline policy they can take the appropriate action. If you want
to specifically enforce a submission deadline for any of the submission type/
submission number/ of your choice (corresponding to an assignment hand-out), you
can use the View/Set Submission Deadlines sub-tab of the Course
Instructor tab to:
View the list of all your current submission deadlines for all your
course sections registered for EAS.
Delete any existing submission deadlines set up in the future
You can not delete a past submission deadline, but you can edit it
and extend it in the future allowing this way more time for your
students to submit.
Create a new submission deadline for a course section/submission type/
Edit any submission deadline to another date in the future.
Please note that in order to allow students to late submit their assignments, the EAS
system does not prevent the students to submit their assignments to a submission type/
submission number/ that does not have an enforced deadline . This allows the students
that have objective reasons to late submit(as medical certificates, family issues, etc).
As course instructor, you should archive any student submissions you may need
in the future. However, if you lost student submissions from the past, we can
retrieve them and make them available for your download for up to eight previous terms.
As course instructor, you may use the EAS system for all or part of your student submissions
(you may ask some assignments/projects to be submitted electronically and the rest
in the paper form if so desired).
TopUsing EAS for Lab Quizzes
EAS can be used to submit lab tests and quizzes. For this purpose students can
select the submission type quiz and a corresponding submission number as
decided by the makers, lab demonstrators or course instructor that mark that quiz.
Course instructors can set up a quiz deadline as date and time(hour:minute) if
they want to prevent quiz submissions after the deadline.